|Assignment Deletion and deferment|
MILPER Message Number 11-115, Proponent AHRC-EPO-P
PROCESSING REQUESTS FOR HRC ISSUED ACTIVE COMPONENT ENLISTED ASSIGNMENT DELETION,
DEFERMENT, AND EARLY ARRIVAL (UPDATE) ...Issued: [14 Apr 11]...
1. THIS MILPER MESSAGE WILL EXPIRE NLT 13 ARPIL 2013.
A. THIS MESSAGE SUPERSEDES MILPER MESSAGE 10-045 AND CONTAINS UPDATED GUIDANCE ON THE PROCESSING OF HRC
ISSUED ACTIVE COMPONENT ENLISTED ASSIGNMENT REQUESTS FOR DELETION, DEFERMENT, AND EARLY ARRIVAL.
B. THE GUIDANCE IN THIS MESSAGE IS EFFECTIVE IMMEDIATELY AND APPLIES TO ALL ACTIVE ARMY ENLISTED SOLDIERS IN
BOTH CONUS AND OCONUS COMMANDS UNLESS SPECIFICALLY STATED OTHERWISE.
3. ASSIGNMENT DELETION, DEFERMENT, AND EARLY ARRIVAL ACTIONS. REQUESTS FOR DELETION, DEFERMENT, OR EARLY
ARRIVAL MUST BE SUBMITTED THROUGH THE ENLISTED DISTRIBUTION AND ASSIGNMENT SYSTEM (EDAS) IAW THE RULES
OUTLINED IN PARAGRAPHS 2A (1) THROUGH 2B (6), BELOW WITH THE EXCEPTION OF REQUESTS BASED ON OPERATIONAL OR
COMPASSIONATE NEEDS. PROCEDURES FOR THESE ACTIONS ARE IN PARAGRAPHS C AND D OF THIS MESSAGE. THE
FOLLOWING OUTLINES RESPONSIBILITIES AND PROCEDURES FOR REQUESTING DELETION/DEFERMENT/EARLY ARRIVAL.
A. UNIT COMMANDER'S RESPONSIBILITIES.
(1) REQUESTS WILL BE SUBMITTED WITHIN 30 CALENDAR DAYS OF THE EDAS CYCLE DATE OR AS SOON AS THE
DETERMINATION IS MADE THAT A DELETION, DEFERMENT, OR EARLY ARRIVAL MAY BE NEEDED REQUESTS SUBMITTED AFTER
30 CALENDAR DAYS DUE TO UNFORESEEN CIRCUMSTANCES WILL NOT BE REJECTED, HOWEVER, THEY MUST INCLUDE AN
EXPLANATION OF THE CIRCUMSTANCES CAUSING THE LATE SUBMISSION. SUPPORTING DOCUMENTATION (FOR EXAMPLE
PROFILE, COURT DOCUMENTS) MUST BE FAXED TO DSN: 983-4473 OR COMMERCIAL (502) 613-4473.
(2) ON RECEIPT OF ASSIGNMENT INSTRUCTIONS (AI) FROM US ARMY HUMAN RESOURCES COMMAND (HRC), THE LOSING
INSTALLATION OR ACTIVITY COMMANDER WILL ENSURE THAT EACH SOLDIER IS ELIGIBLE FOR ASSIGNMENT. EACH SOLDIER
MUST MEET THE ELIGIBILITY REQUIREMENTS LISTED BELOW, AS APPLICABLE:
(A) BE ELIGIBLE FOR REASSIGNMENT IAW AR 614-200, ENLISTED ASSIGNMENTS AND UTILIZATION MANAGEMENT.
(B) BE ELIGIBLE FOR OCONUS SERVICE IAW AR 614-30, OVERSEAS SERVICE, IF ON ASSIGNMENT TO AN OCONUS LOCATION.
(C) MEET MEDICAL AVAILABILITY CRITERIA OUTLINED IN MILPER MESSAGE 09-301, IF ON ASSIGNMENT TO A BRIGADE COMBAT
TEAM (BCT) OR DEPLOYING UNIT.
(D) BE PHYSICALLY QUALIFIED FOR DUTIES ASSOCIATED WITH THE MOS, ASSIGNMENT, AND GEOGRAPHIC AREA IAW AR 600-
60, PHYSICAL PERFORMANCE EVALUATION SYSTEM.
(E) BE ELIGIBLE IAW AR 600-20, ARMY COMMAND POLICY.
(F) MEET THE SECURITY INVESTIGATION REQUIREMENTS SPECIFIED IN THE AI. IF NECESSARY, THE REQUIRED SECURITY
INVESTIGATION WILL BE PROMPTLY INITIATED. SOLDIERS WILL NOT BE HELD AT THE HOME STATION PENDING RESULTS OF THE
INVESTIGATION UNLESS SUCH GUIDANCE IS IN THE SPECIAL INSTRUCTIONS (SI) OF THE ASSIGNMENT. THE LOSING COMMAND
WILL INITIATE DELETION OR DEFERMENT ACTION IF THE US ARMY CENTRAL PERSONNEL SECURITY CLEARANCE FACILITY
CANNOT ISSUE THE REQUIRED SECURITY CLEARANCE OR FURNISHES INFORMATION THAT CAUSES THE SOLDIER TO BE
(3) REQUESTS FOR DELETION/DEFERMENT ARE INITIATED BY A DA FORM 4187 ALONG WITH SUPPORTING DOCUMENTATION TO
THE S1. IF COMMANDER RECOMMENDS APPROVAL, THE 4187 IS FORWARDED THRU THE COLONEL (O6) LEVEL CHAIN OF
COMMAND TO THE MPD REASSIGNMENT WORK CENTER FOR SUBMISSION IN EDAS.
(4) DELETION/DEFERMENT REQUESTS SUBMITTED TO HRC FOR APPROVAL WILL NOT BE APPROVED OR VALIDATED THROUGH
EDAS WHEN APPROPRIATE DATA IS NOT REFLECTED CORRECTLY ON THE TOTAL ARMY PERSONNEL DATABASE (TAPDB) TO
SUPPORT REQUESTED ACTION (E.G. DEROS, ETS, IMREPR, PROFILE, AEA CODE, MRC CODE, ETC).
(5) REQUESTS MAY BE DISAPPROVED AT ANY LEVEL IN THE CHAIN OF COMMAND WITHOUT REFERRAL TO HRC.
(6) IF A DISQUALIFYING FACTOR CAN BE RESOLVED WITHIN 120 CALENDAR DAYS OF THE REPORT MONTH, DEFERMENT
RATHER THAN DELETION SHOULD BE REQUESTED.
(7) WHEN SPECIAL INSTRUCTIONS AUTHORIZING EARLY REPORT ARE INCLUDED IN ASSIGNMENT INSTRUCTIONS, SOLDIERS MAY
REPORT UP TO 60 DAYS PRIOR TO THEIR ASSIGNMENT REPORT DATE (ORDTGC) TO THE GAINING COMMAND. IF OTHERWISE
ELIGIBLE. EARLY REPORT MAY NOT CROSS FISCAL YEARS.
B. DELETION, DEFERMENT, AND EARLY ARRIVAL SUBMISSION PROCEDURES.
(1) ALL DELETION/DEFERMENT CODES ARE LOCATED ON ENLISTED DISTRIBUTION AND ASSIGNMENT SYSTEM (EDAS) HELP
SCREEN (HK). A WORD DOCUMENT VERSION OF DELETION/DEFERMENT CODES FOUND ON EDAS IS POSTED ON THE EPMD
WEB PAGE AT.HTTPS://WWW.HRC.ARMY.MIL/SITE/PROTECT/ACTIVE/ENLIST/GUIDE/DELDEFCODES.HTM
(2) MORE THAN ONE DELETION, DEFERMENT, OR EARLY ARRIVAL REQUEST MAY BE SUBMITTED ON A SOLDIER, IF THE
CONDITIONS SUPPORTING THE REQUEST ARE NOT RELATED.
(3) REQUESTS FOR DEFERMENT OR EARLY ARRIVAL WILL NOT EXCEED 120 DAYS BEFORE OR AFTER THE ASSIGNMENT
REPORT DATE (ORDTGC) TO THE GAINING COMMAND, UNLESS EXCEPTION TO POLICY IS APPROVED BY HRC. MULTIPLE
REQUESTS WILL NOT EXCEED A TOTAL OF 120 DAYS WITHOUT HRC EXCEPTION TO POLICY APPROVAL.
(4) DELETION/DEFERMENT/EARLY ARRIVAL REQUESTS WILL INCLUDE ALL RELEVANT SUPPORTING DOCUMENTATION OR
JUSTIFICATION WHICH WILL BE MAINTAINED FOR 90 DAYS FOLLOWING THE DECISION BY HRC.
(5) REASSIGNMENT PROCESSING WILL CONTINUE (EXCEPT FOR REQUESTING PORT CALL, MOVING FAMILY MEMBERS,
SHIPPING HOUSEHOLD GOODS (HHG), AND TERMINATING QUARTERS). SOLDIERS SHOULD CONTINUE ALL OTHER OUT-
PROCESSING UNTIL THE DELETION OR DEFERMENT DECISION IS CONFIRMED THROUGH EDAS OR IN WRITING. SOLDIERS WILL
BE ADVISED NOT TO TAKE IRREVERSIBLE ACTIONS (FOR EXAMPLE, SHIPMENT OF HHG OR POV) WHILE PENDING A REQUEST
FOR DELETION, DEFERMENT OR EARLY ARRIVAL.
(6) FOR OCONUS SOLDIERS, DEROS IS THE DRIVING FACTOR IN REQUESTS FOR DELETION/DEFERMENT/EARLY ARRIVAL FOR
SOLDIERS CURRENTLY ASSIGNED TO OCONUS UNITS. REQUESTS THAT WILL RESULT IN SOLDIERS DEPARTING OCONUS
LOCATIONS AFTER OR PRIOR TO THEIR DEROS SHOULD BE SUBMITTED AS A (FSTE) OR CURTAILMENT EXCEPT IN THE CASE OF
COMPASSIONATE REQUESTS OR ADVERSE ACTION.
(7) IF A REQUEST IS DISAPPROVED, SOLDIERS WILL COMPLY WITH THE ORIGINAL REPORT DATE (ORDTGC). IF NECESSARY,
HRC WILL ADJUST AI REPORT DATE (ORDTGC).
C. OPERATIONAL DELETION AND DEFERMENT SUBMISSION PROCEDURES
(1) OPERATIONAL DELETION OR DEFERMENT IS DEFINED AS A REQUEST BASED ON THE NEEDS OF THE LOSING COMMAND (TO
INCLUDE PROJECTED, SCHEDULED, OR CURRENT DEPLOYMENT). ADDITIONAL EXAMPLES OF OPERATIONAL NEEDS INCLUDE
(BUT ARE NOT LIMITED TO) TRAINING, STRENGTH, SPECIAL SKILLS, ETC.
(2) REQUESTS FOR OPERATIONAL DELETION AND DEFERMENT WILL NOT BE SUBMITTED THROUGH EDAS. OPERATIONAL
REQUESTS MUST BE SUBMITTED TO:
COMMANDING GENERAL, US ARMY HUMAN RESOURCES COMMAND ATTN:
AHRC-EPO-P, 1600 SPEARHEAD DIVISION AVE, FORT KNOX, KY 40122-5303.
AND MUST BE ACCOMPANIED BY A MEMORANDUM SIGNED BY THE FIRST GENERAL OFFICER (OR CIVILIAN EQUIVALENT) IN THE
SOLDIER’S CHAIN OF COMMAND, WITH THE FOLLOWING EXCEPTIONS: BRIGADE COMMANDER (COLONEL/O6) MAY SIGN
MEMORANDUMS FOR BRIGADE COMBAT TEAMS (BCT) AND CORPS CHIEF OF STAFF MAY SIGN MEMORANDUMS FOR NON-
DIVISIONAL UNITS. THESE SIGNATURE AUTHORITIES MAY NOT BE FURTHER DELEGATED.
(3) OPERATIONAL DELETION AND DEFERMENT REQUESTS PERTAINING TO FOUR SOLDIERS OR LESS MAY BE FORWARDED
DIRECTLY FROM THE REQUESTING BCT, S1, OR MPD.
(4) OPERATIONAL REQUESTS PERTAINING TO FIVE OR MORE SOLDIERS MUST BE FORWARDED THROUGH THE REQUESTOR'S
(5) ALL STOVEPIPE ORGANIZATIONS (INSCOM, AMC, CIDC, NETCOM, ETC.), WILL FORWARD REQUESTS THROUGH THEIR
(6) REQUESTS FOR OPERATIONAL DELETION AND DEFERMENT APPLY ONLY TO CONUS BASED UNITS. OCONUS BASED UNITS
MUST REQUEST AN INVOLUNTARY FOREIGN SERVICE TOUR EXTENSION (IFSTE) IAW AR 614-30.
(7) IF THE SOLDIER REENLISTED FOR THE ASSIGNMENT, REQUEST FOR OPERATIONAL DELETION MUST INCLUDE A STATEMENT
FROM THE SOLDIER WAIVING THE REENLISTMENT OPTION; OTHERWISE, REENLISTMENT ASSIGNMENTS WILL ONLY BE
CONSIDERED FOR DEFERMENT.
(8) THE FINAL APPROVAL AUTHORITY FOR ALL REQUESTS FOR OPERATIONAL DELETION OR DEFERMENT IS HRC.
OPERATIONAL REQUESTS MAY BE DISAPPROVED BY ANY COMMANDER IN THE SOLDIER'S CHAIN OF COMMAND AND
RETURNED TO THE REQUESTOR WITHOUT REFERRAL TO HRC.
D. COMPASSIONATE DELETION AND DEFERMENT SUBMISSION PROCEDURES.
(1) COMPASSIONATE DELETION OR DEFERMENT IS DEFINED AS A REQUEST BASED ON COMPASSIONATE REASONS OR
EXTREME FAMILY PROBLEMS.
(2) REQUESTS BASED ON COMPASSIONATE REASONS OR EXTREME FAMILY PROBLEMS MUST BE ENDORSED BY A COLONEL
(O6) AND WILL BE SUBMITTED TO US ARMY HUMAN RESOURCES COMMAND, ATTN: AHRC-EPO-A, 1600 SPEARHEAD DIVISION
AVENUE, FORT KNOX, KY 40122-5303 USING DA FORM 3739, IAW AR 614-200, CHAPTER 5.
(3) REQUESTS WILL BE SUBMITTED TO HRC WITHIN 45 DAYS OF EDAS CYCLE DATE. IF DELETION/DEFERMENT SITUATION
OCCURS AFTER THE INITIAL 45 DAYS, REQUEST WILL BE SUBMITTED WITHIN 72 HOURS AFTER SITUATION OCCURS (OR
BECOMES KNOWN TO SOLDIER).
(4) DEFERMENT SHOULD BE USED INSTEAD OF DELETION IF THE EXTREME FAMILY PROBLEM CAN BE RESOLVED WITHIN 120
DAYS OF THE REPORT DATE.
(5) IF REQUEST IS BASED ON MEDICAL PROBLEMS OF A FAMILY MEMBER, A SIGNED STATEMENT FROM THE ATTENDING
PHYSICIAN GIVING SPECIFIC MEDICAL DIAGNOSIS AND PROGNOSIS OF ILLNESS (INCLUDING DATE OF ONSET, PERIODS OF
HOSPITALIZATION AND CONVALESCENCE) MUST BE INCLUDED. IF ILLNESS IS TERMINAL, LIFE EXPECTANCY MUST BE INCLUDED.
MEDICAL STATEMENT WILL LIST ANY FACTORS THAT MAY HAVE A BEARING ON THE MEDICAL CONDITION IF THE SOLDIER IS
(6) IF REQUEST IS BASED UPON LEGAL ISSUES, IT MUST INCLUDE A SIGNED STATEMENT FROM A LICENSED ATTORNEY
STATING PROBLEMS AND REASONS WHY SOLDIER’S PRESENCE IS ESSENTIAL.
(7) IF REQUEST IS BASED UPON OTHER THAN MEDICAL OR LEGAL PROBLEMS, SUPPORTING STATEMENTS FROM RESPONSIBLE
PERSONS (SUCH AS CLERGY, SOCIAL WORKERS, AND LOCAL LAW ENFORCEMENT OFFICIALS) MUST BE INCLUDED.
4. POINT OF CONTACT FOR THIS MESSAGE IS THE ENLISTED PROCEDURES AND SOLDIER ACTION BRANCH (AHRC-EPO-P),
OPERATIONS MANAGEMENT DIVISION, ENLISTED PERSONNEL MANAGEMENT DIRECTORATE, DSN 983-5027/5208 OR
COMMERCIAL (502) 613-5027-5028.
THE POINT OF CONTACT FOR QUESTIONS CONCERNING COMPASSIONATE DELETION/DEFERMENT IS SPECIAL ACTIONS BRANCH
(AHRC-EPO-A), OPERATIONS MANAGEMENT DIVISION, ENLISTED PERSONNEL MANAGEMENT DIRECTORATE, DSN 983-5004/5120
OR COMMERCIAL (502) 613-5004/5120.
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Military Humanitarian or Compassionate Assignments
Requesting Assignments for Extreme Family Problems
It's an unfortunate truth that sometimes during a military career, a member may experience a severe family hardship which requires his/her presence to resolve, with circumstances which make resolving it with emergency leave impractical.
To help military members in such situations, each of the services has developed a program which allows military members to be re-assigned, or temporarily deferred from assignment, if they have a severe family hardship which absolutely requires their presence to resolve.
The Air Force, Navy, Marine Corps, and Coast Guard call this program Humanitarian Assignments. The Army calls their program Compassionate Assignments.
Exceptional Family Member Program
While not a component of Humanitarian/Compassionate Assignments, the Exceptional Family Member Program or EFMP warrants special mention. EFMP was developed to make sure military family members (dependents) with special needs (medical, educational, etc.), receive the special attention they require. A small part of this program is integrated into the military assignments system.
When a military member has dependents (spouse, son, daughter, step-son, step-daughter, etc.) with special needs, they are enrolled in EFMP. If the member is selected for an accompanied assignment, one of the first things that happen is the EFMP folks at the losing base contact the EFMP folks at the projected gaining base to determine if the dependent's special needs can be adequately addressed at the new location.
If not, the assignment is canceled. This ensures that military dependents are not forced to move to locations where their special needs cannot be adequately addressed, either by the military installation or in the local community.
EFMP does not restrict a member from doing his/her share of unaccompanied assignments, however, so they can still deploy.
The program merely makes sure that members aren't selected for an accompanied assignment to areas where their dependents would not get the special attention they require.
A Humanitarian Assignment is a special assignment authorized to alleviate a hardship so severe an emergency leave cannot fully resolve it. While each of the services has different procedures, there are some requirements which are common to all the branches.
To qualify for a Humanitarian Assignment consideration, a military member must have a documented and substantiated problem involving a family member, which is significantly more severe than other military members experience. "Family Member" is generally defined as spouse, child, father, mother, father-in-law, mother-in-law, person in loco parentis or other persons residing in the household who are dependent for over half of their financial support. In the Coast Guard, father-in-law, and mother-in-law do not qualify as family members for the purposes of Humanitarian Assignments.
The problem must be able to be resolved within a specific time-frame (six months to two years, depending on the branch of service). Military members are expected to be available for worldwide assignment, at all times, according to the needs of the service.
That's a large part of why they get a paycheck. For those who have a permanent or prolonged family problem which prevents reassignment, humanitarian discharge is generally the appropriate action.
The Comptroller General has ruled that the military services cannot fund an assignment relocation for humanitarian reasons only. That means there must be a valid slot at the gaining base for the person's rank and job. For example, the Air Force would not be able to reassign an F-15 Fighter Aircraft Mechanic to a base that does not have slots for F-15 Fighter Aircraft Mechanics. However, sometimes a service will allow a member to re-train into a different job, in order to fill a required slot at the Humanitarian Assignment Location.
Army Compassionate Action Requests
The Army calls their Humanitarian Assignment Program "Compassionate Action Requests." Compassionate actions are requests from individual soldiers when personal problems exist.
The two types of compassionate requests are when personal problems are:
- Temporary (resolvable within a year).
- Not expected to be resolved within a year.
A reassignment may be authorized when there are extreme family problems and the soldier's presence is needed. A soldier may get a deletion or deferment from an overseas assignment if the problem requires them to stay in the U.S. for a short time.
If the problem is chronic or can't be resolved in a short amount of time, a compassionate discharge procedure is generally the most appropriate action. Consideration for reassignment may be given in cases of extreme family problems that are not expected to be resolved within a year if it meets the needs of the Army.
Requests are made on DA Form 3739, Application for Assignment/Deletion/Deferment for Extreme Family Problems submitted through the chain of command. This must be done by the soldier. Commanders can disapprove compassionate requests when they clearly do not meet the prerequisites. The Army Personnel Command has approval authority for compassionate reassignment.
Criteria for Compassionate Action
- The soldier needs to be present to resolve the problem, and it can't be done with leave.
- The problem cannot have been foreseen when the soldier last entered active duty.
- A family member includes spouse, child, parent, minor brother or sister, person in loco parentis, or the only living blood relative of the soldier. If not one of those people, they must be documented as a dependent or, in the case of parents-in-law, no other member of the spouse's family can help.
- For reassignment, a job (MOS) of the correct rank must be available at the requested installation.
- A pending assignment may be deferred until the request is decided. However, soldiers in basic training will not be deferred from AIT pending the results.
- The problem must be temporary and resolvable within one year, although longer deferments are sometimes approved.
Examples of Requests That Are Normally Approved
- Death, rape, or severe psychotic episode of your spouse or minor child.
- Terminal illness of an immediate family member whose doctor documents they are expected to pass within 12 months.
- Major surgery for spouse or minor child which will have 12 months or less of recovery time.
- If you were separated from your family due to military service (not negligence or misconduct) and your children are being placed in foster care.
- Adoption if the child is being placed within 90 days and the adoption was initiated before notification of reassignment.
- Soldiers en route from an accompanied OCONUS tour to an unaccompanied OCONUS tour may be deferred for up to 30 days. The deferment is for settlement of family when the soldier's presence is required for unforeseen problems.
- A recent death of other family members with extenuating circumstances.
Examples of Requests That Are Normally Not Approved
- You want to move to a new area.
- Divorce or separation and legal actions relating to it, including child custody.
- Gaining child custody in a divorce.
- Sole parenthood.
- Spouse's difficult pregnancy.
- Family member's allergies.
- Housing problems.
- Financial problems.
- Chronic problems relating to parents or parents-in-law.
If a compassionate action request is disapproved, a soldier may only request reconsideration for the same family emergency one time. If that is disapproved, there will be no further reconsideration.
For complete details about the Army's Compassionate Assignments Program, see Army Regulation 614-200, Enlisted Assignments and Utilization Management, paragraph 5-8.